Intent to Vacate – J1
Intent to Vacate – Deposit Request
Instructions:
- Complete the following form at least 15 days prior to vacating the unit. If form is not submitted, we won’t be able to prorate your rent and a charge for “Failure to turn in written notice” fee will be applied to your deposit.
- Fully complete the cleaning checklist (below). If someone has to clean up after you, you will not get your full deposit back!
- On move-out day, return the key(s) to the Housing Office. If it’s after hours, place it in an envelope with your full name and drop it in the white mailbox located outside the Employee Housing office.
- Final inspections will be conducted once everyone has vacated the unit.
- We will inspect the unit once. Please note that all members of your unit will be assessed equally. This means that any charges, if any, will be distributed among everyone.
NOTICE: DEPOSITS MAY TAKE UP TO 30 DAYS TO BE REFUNDED AFTER THE MOVE-OUT PROCESS IS COMPLETED. PLEASE DO NOT CLOSE YOUR BANK ACCOUNTS, AS DEPOSITS WILL BE REFUNDED VIA DIRECT DEPOSIT.
Intent to Vacate - J1
Employee Housing Check Out Cleaning List
This list was created to provide guidance as to level of cleanliness that is expected however it is not all inclusive and additional cleaning items may be required in order for you successfully return your unit clean and organized.
Cleaning issues will NOT be considered to be normal and wear. If the unit is not satisfactorily cleaned or has trash or abandoned items, appropriate charges will be deducted from your Deposit.
General:
o Dust surfaces and remove all cobwebs from walls and ceilings in every room.
o Clean switch plates in every room.
o Vacuum carpet flooring and sweep and mop all other flooring
o Take out trash
o No personal items left behind
o Wipe down walls to remove any dirt or debris
o If you were provided with sheets, towels, pillows, etc. all items need to cleaned and folded
Kitchen:
o Range should be completely cleaned, including broiler pans.
o Clean stovetop, panel, and dials.
o Drip pans should be removed and the underneath surface cleaned.
o Dishwasher should be empty and wiped out, including around the inside of the door.
o Cabinets and drawer fronts cleaned. No Food Crumbs or trash should be left in them.
o Clean inside and outside surface of microwave.
o Clean inside refrigerator/freezer and under crisper drawers. No food is to be left in refrigerator/freezer.
o Clean all countertop surfaces.
o Wipe down all pantry shelves no food or crumbs should be left.
o Ensure all dishes and cooking items are clean and put away
o Clean the inside and outside of the trash can
Bedrooms:
o Clean the inside and outside of all drawers, remove all personal items.
o Make sure there is no trash left in/on dressers, nightstands or floor.
Living Room
o Make sure there is no trash left in/on side tables, dining tables or floor.
o Vacuum underneath couch cushions
o Wipe down dining room table and chairs
Bathrooms:
o Tiles should be washed and grout cleaned.
o Vanity and medicine cabinet should be cleaned, including shelves and mirrors. Remove all personal items
o Tub, shower, sink, and toilet should be cleaned and sanitized.
o Glass door, if applicable, should be cleaned so all of the soap scum is removed.
o Clean bathtub, shower walls & fixtures.
o Thoroughly clean toilet inside & out.
o Wipe down all counter tops.
o Clean & wipe out all drawers and trash cans.
o Clean mirrors
Cost Chart for Cleaning or Damages
The prices listed below represent the minimum amount charged as a result of cleaning or damage related issues identified at the time you move out of Employee Housing. Additional or higher charges may be applied at the discretion of the Employee Housing office. This list is only a guide.
This price list is subject to change without notice or demand. As required in your agreement, you must leave your unit clean to the extent that someone will not need to clean up anything after you. If your unit is not clean, the above charges, at a minimum, will be deducted from your deposit. If you are not able to do a walkthrough of your unit with someone from the Employee Housing Office, you must take pictures (with date/time stamps) to document that you cleaned everything to the standards listed on the Check Out Cleaning List and to document the absence of damage.
